Successful tender writing for professional services firms and services businesses

Professional tender writing to help your business succeed

Is winning the tender crucial to your business? Do you need help getting into government tendering? Or have you experienced one too many tender losses? Perhaps you’ve never tendered before, are short on time, or writing is not your core skill?

Writing tenders might not be your first choice for business development, but if submitting tenders is unavoidable, our expertise will help you succeed.

It doesn’t matter how large or small your professional services firm or your services business, or the nature of your tender opportunity, we have the skills and knowledge to manage and write your tender response to position your business for success.

We’ve written more than 1500 tenders over the past 25 years for clients bidding to win contracts from government, listed and private companies.

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Full tender response management and writing

With our Full Service Tender Writing and Management, we take care of everything for you.

Very simply, we manage the whole tender response process from end-to-end: developing the response strategy and core messages, liaising with you or your team, completing all the writing, and ensuring that your tender is fully compliant and presents your business as the risk-free choice.

You’ll find us easy to work with. We’re supportive, straightforward and simple to deal with. With Tender Writers on your team, you’ll find the tender process much less stressful and you’ll submit a better tender.

What does full service tender writing and management include?

Your tender consultant will collaborate with you from start to finish to position your business for a successful outcome. They will:

  • Host the initial kick-off meeting to agree the strategy for the tender response
  • Identify your core selling points
  • Meet with you regularly for updates and to clarify information verbally
  • Draw on any existing content you may have
  • Draft the complete tender response, giving you original content that you can recycle for future tender opportunities
  • Advise if graphic design is needed (additional fee)
  • Seek your comments or feedback on the draft and incorporate any edits
  • Complete a final check of all attachments and compliance requirements
  • Complete a final proofread

What does the full tender writing and management service cost?

Before Tender Writers starts work with you, we’ll forensically review the Request for Tender or the Request for Proposal. These vary greatly so it’s important that we understand what is required.

We’ll provide you with a detailed scope of works and a corresponding reliable fee estimate and a clear explanation of what you’ll receive in return for your investment.

Fees start from $1,975 plus GST.

It’s important to keep in mind the value of the tender to your business if you win. How much revenue will the tender win generate over what timeframe? What will be your return on investment?

This will help you determine the investment you’re prepared to make to be in the very best position to win.

When you invest in Tender Writers’ services, you’ll be supported by expert tender writers with a highly-specialised skill set and tender management processes honed through two decades of helping businesses win contracts with large companies and the government.

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TENDER WRITING FAQS

When you access professional tender writing services, you’ll achieve much better quality tenders, ensuring your tenders have the best possible chance of success, just like Tender Writers’ clients.

That’s because professional tender writers know exactly how to manage the tender process, answer all of the questions fully and present your business in the best possible way.

At Tender Writers, we’ve written more than a thousand tenders for hundreds of companies, including many government tenders. We’ve been tender writers for over 20 years and are certified to ISO9001: Quality Management. You can be sure that we know what we are doing and we do it well.

If you have to submit tenders to win new business, using professional tender writers will reduce your tender work load. Tender writers will also help you improve the quality of your tenders.

Many organisations choose to work with Tender Writers because they are tired of writing tenders that don’t win, or because they have to submit tenders but don’t have enough in-house resources to support tender writing.
If any of these scenarios is familiar, using a professional tender writer is the solution for you.

Using an expert tender writer means the tender process will be far less stressful, and you’ll have a much better opportunity for success.

You’ll need focus, organisation and attention to detail when writing tenders.

It’s best to start by familiarising yourself with the content in all the tender documents. Be sure you understand the deadline and how to upload your tender, and the evaluation criteria and the scope of works.

It’s important to find the right tender writer you can collaborate with.

Tender writing is a complicated task, so it’s important you feel comfortable about who you’re working with and have confidence you can work together to produce a winning tender.

Research the tender writer’s experience and speak to them over the phone to gauge if you’re a good ‘fit’.

Tender Writers provides tender writing services to businesses in sectors including Education and Training, Professional Services, Banking, Finance and Insurance Services, Food Services, Real Estate and Accommodation Services, Health Services, Retail, Technology, Consumer Goods, Engineering, Manufacturing, Transport, Construction, Personal Services and more.

Tender Writers has also written hundreds of government tenders to Australian and state government departments, agencies and government-funded organisations, and local governments across Australia.

To start, tender writers will ask you to share the Request for Tender or Proposal and copies of your previous tenders and proposals, if you have any. We may also ask you to send us your marketing materials.

We’ll review these documents and ask lots of questions. We’ll also ask for access to any business documents needed to prepare your tender. This can include internal policies and procedures, copies of certifications and insurance information, CVs for key team members and case studies.

Don’t worry if you don’t have all the information needed to start. Tender Writers can assist you by writing or updating any business policies and procedures and other documentation required for your tender too.

Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance.

We’re mindful of the sensitive nature of the information required to support tender writing, and we enter into Non-Disclosure Agreements to ensure your business information remains private.

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender writer and our senior proofreader.

Absolutely. Tender Writers are government tender writing experts, helping businesses like yours win their share of many millions of dollars in government business. Tender Writers has also won our own tenders to government too.

Government tenders are very detailed, and there’s an enormous amount of paperwork to be completed in addition to answering the tender questions. The terminology and formats can be confusing if you’re not familiar with government tenders.

It is absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender.

More than 60% of tenders submitted to government are non-complying and therefore are knocked out of contention immediately.

Absolutely. You only get one chance to make a first impression. If your tender isn’t presented professionally, you’ll immediately stand out for the wrong reasons.

Our tender writers do much more than just tender writing. They’ll ensure your information is presented clearly, and attractively, so it’s appealing and easy to read.

Our tender writers also suggest engaging formats to present your information, such as infographics, diagrams, images and charts (tender template permitting).

Tender writing is daunting, and there’s no guarantee of a successful result. However, Tender Writers can guarantee a significant improvement in the quality of your tenders which will improve your chances of winning.

There are four ways Tender Writers can help you improve your tenders:

  • Writing your tenders
  • Reviewing, editing and proofreading tenders you have written
  • Auditing your recent past tenders to help you improve your future tenders

Writing complying policies and procedures to support your tenders.
The good news is that once we’ve worked with you writing tenders, you’ll have excellent content that you can easily recycle for future tenders without needing our input.

Or, you can use the tender content we’ve created for you to write the response to your next tender and have use review, edit and proofread the draft. That way, you’ll be confident that you’ve answered all the questions properly, and that the English is spot-on.

Tender writing fees are based on two factors:

  •  The complexity of the request for tender. That is, the number of documents comprising the RFT, the number of questions to be answered, the number of policies or plans to be included
  • The extent of your existing information, materials, and resources, if any. The more you can provide Tender Writers to help us write your tender, the better. However, many clients don’t have much information to give us. We mostly source the information they need in telephone or videoconference meetings. Our aim is for you to not have to write anything.

To provide you with a proposal for tender writing, Tender Writers needs to review the Request for Tender or Proposal documents and confirm the information and resource you have available.

As a general guide, tender writing costs range significantly. Many clients find that they need more help with writing tenders than they realise at the outside.
Fees range from $3,000 up to $20,000 plus GST or more, although it’s unusual for tenders to be at the higher end.

It’s important to keep in mind the value of the tender to your business if you win. How much revenue will the tender win generate over what timeframe? What will be your return on investment?

This will help you determine the investment you’re prepared to make to be in the very best position to win.

Tender Writers’ tender writing services are charged at a competitive hourly rate.
Tender Audits are completed for a fixed fee.

When you invest in Tender Writers’ services, you’ll be supported by expert tender writers with a highly-specialised skill set and tender management processes honed through two decades of helping businesses win contracts with large companies and the government.

Contact Tender Writers for a no-obligation proposal based on your requirements.

The time required for tender writing is based on the size of the tender. Smaller tenders can be completed in a matter of days. Large and complex tenders may require weeks a few weeks or more.

Therefore, to provide you with a time estimate, Tender Writers will need to review the Request for Tender or Proposal documents.

Contact Tender Writers for a no-obligation quote based on your requirements.

Quality guarantee

As well as bringing you 25 years’ experience of writing, editing and proofreading tenders, proposals and bids, we are an ISO 9001 Quality Management Systems certified business – the only one of our kind in Australia.