Save time and gain better tender content with your own tender template library

What is a tender template library?

A tender template or tender content library is simply a collection of content tailored to your business that you can use again and again in different tenders.

Typically, a tender template or content library comprises content that you find yourself writing (or more often, copying and pasting from previous tenders) over and over again for each new tender.

With our help, however, the tender content will be better than ever before. It will be professionally written and emphasise your organisation’s key selling points, benefits and value. It will share the same tone and style – speaking in your organisation’s ‘voice’.

For example, if you always need to respond to tender questions about conflicts of interest, modern slavery, Indigenous procurement, quality management, your methodology, your organisation’s previous experience – just for example – a tender template or content library will save you time and effort.

What if you’ve never tendered before?

If you are new to tendering and do not have existing content for us to draw on as the base for your tender template library, we will map out the typical content needed for the types of tenders you intend to respond to. We will then interview you or your colleagues to gather the insights we need to draft your content.

What are the benefits of creating a tender content library?

Building a tender content library or tender template is more than just a time-saving tool; it’s a strategic asset that enhances the quality, consistency, and effectiveness of your tender responses. By investing time and resources into developing a robust tender content library or template, you equip your business with the tools to respond swiftly and effectively to tender opportunities, increasing your chances of success.

In particular, the advantages of creating a tender content library or tender template are that:

  • All tender content is stored logically in one location on your system, making it easy and quick to find.
  • Content can be easily recycled across different tenders, saving you time and effort each time you tender.
  • You don’t have to spend time searching through past tenders to find content relevant to your new tender opportunity.
  • By having pre-approved content you have the confidence of knowing that all content is written to the same high standard. It is consistent in tone and style, and reflects the professionalism of your organisation.
  • It’s easier to tailor each new tender or proposal to the specifics of the Request for Tender or Proposal. Having a solid base of content to draw from means you can spend more time refining your responses to address the criteria and questions posed in the tender’s Statement of Requirements.

How will we build a tender content library for you?

We will build a logical and accessible library full of your very best content. You can easily recycle the content across different tenders, proposals and other marketing materials

  • We start by conducting an audit of your previous tenders to identify common content that you frequently use or that you tailor to suit each new tender.
  • We then map out your tender template library. You will see the topics that the content will comprise – you will have a list of the most common content you use in your tenders.
  • We write all the content for you. We will reuse your existing content, rewriting where needed to improve and ensure that it is consistent in tone and style. We will also interview you or your key colleagues to gather additional information needed to write content for your future tenders.

The form your tender content library takes depends on your needs and/or budget. The simplest library, created using folders and sub-folders, can be highly effective for managing smaller quantities of content. When you’re managing a large quantity of content that requires constant revision and updating, it’s worth investing in a bid management or content tool.

Your company, your products and services, and your proposition are not static. Like everything, they’re constantly evolving – particularly if your company prioritises continual improvement. We can help with updating and rewriting your content should you require assistance.

What does a tender content library or tender template cost?

First of all, we will review your previous tenders to identify the content that you need in your tender content template. Once we have scoped this content, we will provide you with a fee proposal and timeframe.

If you are new to tendering and do not have existing content for us to use as the base for your tender template library, we will scope the typical content needed for the types of tenders you intend to respond to. Our fee proposal will incorporate time to interview you or your colleagues to gather the insights we need to draft your content.

Contact us for more information

TENDER CONTENT LIBRARY FAQS

Organisations that tender frequently, or that are starting out in tendering and want to be sure that their tenders are the best they can be, ask us to prepare standard tender content that they can reuse across different tenders.

Standard tender content can be in the form of a tender template. This is a single document, divided into sections or ‘chapters’, each of which cover the key topics or subjects that they always need to address in a tender response.

Or it can be in the form of a tender content ‘library’, which is a series of documents that each contain the key content areas needed in tender responses.

For example, a tender content library or tender template often includes content on conflicts of interest, modern slavery, Indigenous procurement, quality management, methodology, organisational experience, company background and organisational structure, just for example.

First of all, a tender template or content library saves time. Regular tender content is stored in one location, making it easy for anyone in your organisation to find relevant content. Users no longer have to look through previous tenders.

Secondly, as all the content is professionally written you have peace of mind that your tenders are all to the same high standard.

Thirdly, your content will include the important elements of successful tenders: key selling points, benefits and value. These points are often overlooked by inexperienced tender writers.

It depends on how extensive you need your library to be, if you have existing content that we can draw on as a foundation, and how many people in your organisation we need to interview to gather additional details for the content.

We start by scoping the content that your tender template needs. Then we will provide you with a fee and timeline to write the content.

Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance.

We’re mindful of the sensitive nature of the information required to support tender writing, and we enter into Non-Disclosure Agreements to ensure your business information remains private.

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender writer and our senior proofreader.

Yes. While all Requests for Tenders and Requests for Proposals differ, there are always regular questions that are asked time and time again. We will have a chat with you about the projects or contracts for which you would like to tender, and we will then scope the content that your tender template needs. The template or library can be added to once you have some tenders under your belt.

Quality guarantee

As well as bringing you 25 years’ experience of writing, editing and proofreading tenders, proposals and bids, we are an ISO 9001 Quality Management Systems certified business – the only one of our kind in Australia.