Your step-by-step guide to completing a tender audit

A tender audit is an impartial assessment of your recent tender responses, with the goal of improving your success in future submissions.

Writing tenders can be tough and time-consuming; they’re incredibly competitive, and there’s no guarantee of success. If your tender responses are falling short, a tender audit can offer clear and concise advice to enhance your content in future tenders.

A review from a tender auditor identifies the strengths and weaknesses of your previous tender responses, regardless of their outcome. These insights give you the invaluable information needed to improve your responses over time and, subsequently, improve your chances of winning lucrative contracts.

The process of completing a tender audit

1. Understand the requirements

The first step is to ensure you understand the requirements outlined in the original Request for Tender (RFT) or Request for Proposal (RFP).

Take the time to carefully read and analyse the document to grasp the scope of work, the prospective client’s needs, the evaluation criteria, and the compliance requirements.

This initial understanding will serve as the foundation for the rest of the audit, ensuring that all subsequent evaluations are aligned with the specific requirements outlined in the RFT or RFP.

2. Evaluate the tender response

This stage is the main step in a tender audit. It involves completing a thorough assessment of the previous tender responses you’ve chosen to review:

  1. Assess whether the tender effectively communicates its value proposition and provides evidence to support claims when addressing questions.
  2. Check if the tender emphasises the benefits and outcomes it will deliver rather than simply listing features.
  3. Ensure the response is clear and personalised, directly addressing the client’s needs and evaluation criteria.
  4. Look for visual elements like photos, illustrations, flowcharts or graphs that enhance the tender’s appeal and engagement.
  5. Ensure all necessary compliance documents are included to avoid disqualification.
  6. Assess the overall writing quality, checking for typos, grammatical errors, and the overall clarity and conciseness of the content.

3. Implement improvements in future tender responses

After completing the tender audit and gaining valuable insights, the next step is to put that knowledge into action for your future tender responses.

Apply the feedback to enhance your content, value proposition and clarity in addressing the evaluation criteria.

With these improvements, you can increase your opportunity for success by taking proactive steps to fine-tune your approach and ultimately present a compelling and polished tender response.

Can you complete a tender audit yourself?

While it’s possible to complete a tender audit yourself, it’s a great idea to get input from someone not involved in writing your tender, even someone from your own team. They will review it independently and give you a fresh perspective.

If you can’t find an independent reviewer, another option is to take a few months break and do the audit yourself to see it with new eyes.

Alternatively, you could bring in a tender professional with lots of experience in writing and managing tenders to conduct the audit. Having handled countless tenders, they offer an expert view. With their assistance, you can be sure that you’ll receive constructive feedback and an unbiased perspective while also saving the time it would take to complete this task yourself.

Opting for a professional tender auditor also provides excellent value. Their expertise grants you access to years of experience and skills, all without the cost of a full end-to-end tender writing service.

What is included in our tender audit service?

At Tender Writers, our tender audit service involves reviewing three to five of your recent tenders to provide clear examples for improvement. Our expert writers manage the process, giving you an outside perspective from someone who writes tender responses day in and out.

With our service, you’ll receive the following:

  • At least ten pointers to improve future tenders.
  • Feedback on your value proposition and message clarity.
  • Emphasis on benefits and outcomes with evidence.
  • Guidance on grammar, structure and key messages.
  • Practical examples to bring clarity to your proposals.
  • Recommendations for engaging formats like infographics.

As well, our team thoroughly reviews, edits and proofreads draft tenders ahead of the submission deadline. We will ensure your tender is compliant, clear and professionally presented. You will have a polished, accurate and compliant tender response you can be proud of.

Contact us to arrange a tender audit

We want you to win your tenders. We’ll do all we can to help you succeed. We’ll be happy to complete a tender audit, review your draft tenders, give you sound advice or purely proofread the final draft.

If you would like a tender audit or a tender reviewcontact us today or call us on 02 8036 5532 or 0448 566 377.

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