When should you hire a tender writer?

Writing a tender proposal is time-consuming. It’s a complex process that requires enormous expertise and attention to detail. Companies that don’t have the right skills or resources may struggle to produce high-quality tenders that win them new business. This is where a tender writer comes in.

Hiring a tender writer is a wise investment for businesses that lack in-house expertise, are facing tight deadlines, are bidding for complex projects, want a competitive edge, or want to improve their success rate. By working with a professional tender writer, businesses can ensure that their proposal effectively communicates their strengths and capabilities and puts them in the best possible position to win the contract or bid.

What is a tender writer?

A tender writer is a professional who specialises in crafting compelling and persuasive tender proposals on behalf of businesses.

Tender writers ensure your tender is compliant with every single requirement of the request for tender (RFT) or request for proposal (RFP). Failing to comply with all the requirements of the tender or proposal is the number one reason that tenders fail.

Very importantly, your tender writer will write responses that address the criteria for each question, drafting each one clearly and concisely to avoid jargon. They are experts in understanding the requirements of an RFT or RFP and know how to communicate a company’s strengths and capabilities in a way that appeals to the prospective client.

Lastly, the tender writer will ensure that the focus of your response is based on value, not pricing. It’s what tender assessment panels are looking for; your submission must demonstrate value for money.

Finding a great tender writer can be tricky. If you’re investing in tender writing services, you want to be sure that you have someone on board who brings long-term tender writing skills, a track record of high quality, successful tender submissions, familiarity with different types of tenders, including government tenders, and the ability to quickly understand your business and the value you offer your customers or clients.

When is it time to hire a tender writer?

Here are the typical situations in which companies come to Tender Writers to hire one of our expert tender writers:

  1. They lack in-house expertise: Writing a tender requires a specific set of skills and knowledge. If your business doesn’t have employees with the necessary expertise, it may struggle to create a compelling proposal that meets the requirements of the tender. In this case, hiring a tender writer is a smart move, as it allows the company to tap into the expertise of a professional who knows what it takes to win tenders.
  2. The deadline is very tight: Businesses do not always have the luxury of time to write a winning tender before the deadline. There’s a lot to deal with when responding to tenders, especially government tenders. There is plenty of documentation to read, response schedules to complete, plus compliance to adhere to.

A good tender writer is on top of all this. They pay attention to the details, and are organised, efficient and calm. A tender writer helps ensure that the tender submission is compliant and of high quality, even when working under pressure.

Tender writing services include project management of your tender response from start to finish. Your tender writer will know exactly what they need to do to get your response ready ahead of the deadline. They’ll set up a project plan with milestones to keep the tender response on track. They’ll speak or meet with you regularly to keep you well informed with progress. And they’ll liaise with your team when they need information for the tender response.

  1. The tender has complex requirements: A good tender writer can help you in all sorts of ways to make your tender stand out. Tenders come with a long list of compliance requirements. It’s challenging to navigate these requirements and produce a tender that complies. A tender writer will make sure that all the compliance is fully addressed. This is especially useful for businesses that are new to tendering or are bidding for a particularly complex project.

They can liaise with a graphic designer for design of professional charts, diagrams and an attractive tender cover. They can write policies and procedures that you may need for compliance with the tender requirements. They can write CVs for your team members. They can interview clients for case studies and gather testimonials to support your claims. And, of course, they can give the final draft an exceptionally thorough copy edit and proofread to make sure that your professionalism is clear for the procurement assessment panel to see.

  1. They need a competitive edge: Often there will be many tenderers for the same project or contract. Businesses need to do everything they can to stand out from the crowd. A tender writer helps a company to differentiate itself from its competitors by highlighting its unique strengths and capabilities in a value proposition. This can be a valuable investment for businesses that are looking to win more contracts or expand their customer base.
  2. They want to improve their success rate: Ultimately, the goal of submitting a tender is to win the contract. Hiring a tender writer can increase a company’s chances of success by producing a high-quality proposal that effectively communicates its strengths and capabilities and fulfils all the compliance requirements. While there is no guarantee of success, having a professional tender writer on board can help a business put its best foot forward and increase its chances of winning.

professional tender writer saves you time, money and effort

Under their expert guidance your tender will have the best possible chance of being assessed favourably. Also importantly, you can leverage the tender content that they’ve written by re-using it in other tenders and marketing collateral.

Next time you receive a request for tender you feel your business can’t miss out on, call the experts at Proof Communications. We’ll get cracking putting together a top-notch bid that could make a world of difference to your business.

For help with tender writing, contact us today on 02 8036 5532 or 0448 566 377 or head to the contact page.

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