What is a tender writer?

What is a tender writer?

A tender writer is an experienced professional who manages and writes tenders on behalf of companies needing to respond to requests for tenders and requests for proposals.

There are lots of good reasons to engage a tender writer. You can discover a few of them here.

What do tender writers do?

Sometimes called a bid manager, a tender writer’s role is to understand the request for tender documents; to discuss the approach to the tender response with you and your subject matter experts (if your company has them); and to write the response for you (unless you choose to write the first draft).

How do tender writers do this?

Your selling points for your tender

First up, when thinking about your approach to the tender, you need to decide what your key messages will be in your tender response. These are usually 2-4 key selling points: they are the absolutely essential points that you must make in your tender response so the organisation that’s issued the request for tender understands exactly what they will gain by choosing your company. This is where a good tender writer will make all the difference. Great tender writers are excellent at asking the right questions and adept at communicating key messages clearly in writing.

When writing your tender, tender writers weave in the key selling messages to make sure that the readers of tender responses – your prospective clients – easily understand what they will gain by working with you.


Your executive summary

Very importantly, the key selling points need to covered off in the executive summary. Your tender writer will write this for you. This article give advice on what writing an executive summary.

Your tender compliance

Your tender writer will make sure that your tender response conforms exactly to every requirement of the request for tender. This means you can rely on the tender writer to chase up missing content, edit and proofread all content, and double check every question has been answered correctly.

They will collate all additional materials asked for in the request for tender. This could be your financial statements, your insurance certificates or CVs, for example. The tender writer will attach these and correctly reference them in your tender.

Tender writers save you time and reduce stress

In a nutshell, engaging a professional tender writer will save you time, and a lot of stress. You’ll also gain a tender submission that will almost certainly be better written than one produced internally and one that you know is compliant.

For help with the management and writing of your tenders and proposals, contact Proof Communications today on 0411 123 216 or 02 8036 5532 or email rosemary@proofcommunications.com.au.

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