The government tender evaluation team
Your government tenders will be assessed by a tender evaluation team. The team will assess your tenders using the responses you’ve provided in the tenders. When you’re tender writing, remember that your tender must answer all the questions fully. You can safely assume that each member of the tender evaluation team is reviewing your tender as if they have never heard of your business – which may well be the case.
Bear in mind too that the tender evaluation team may reserve the right to consider additional information not in your tender (e.g. your website, LinkedIn profiles and company page, Google Reviews as well as verification information such as ASIC registration). It’s a good idea therefore to make sure online information about your business is up-to-date.
If you include information in your tender which is not specifically asked for, such as marketing information (which is rarely asked for in a Request for Tender), the tender evaluation team can disregard it. So, if you’re writing government tenders, don’t waste valuable time and energy by adding information that is not requested in the Request for Tender.
What does the team look at first when assessing your tender?
After the deadline for your government tender has closed, the tender evaluation team will initially assess your tender to check that:
- It was submitted before the closing time
- It complies with all the Conditions for Participation. These may be the requirement for a Statement of Tax Record or an Indigenous Procurement Plan, or your level of compliance with the draft deed or agreement, for example.
- It complies with the minimum format and content requirements. These may be that it is written in English, that prices are presented with or without GST, that it adheres to any word count limits.
If your tender is not compliant in any regard, it will not go through to the next stage. Therefore, it’s wise when writing tenders to ensure you’ve double-checked all the compliance requirements.
What does the team look at next when assessing your tender?
The next step is the team’s assessment of whether your company fulfils the evaluation criteria.
If you’re the tender writer for your company’s government tenders, you’ll have answered questions on capability, capacity and experience.
Each of these will be one of the evaluation criteria being reviewed by the tender evaluation team. The team is looking to see how well you’ve answered the questions for each criteria.
They want to be confident that you have the right experience, resources and expertise to fulfil their needs. They also want to be sure that your company poses no risk.
During their assessment, the team gives a weighing to each evaluation criteria. The weighting is often set out in the request for tender. The team measures your government tender responses against the weighting to give each of your government tenders a rating. Clearly, you want your government tenders to achieve the highest rating.
What about the pricing in your government tenders? How is this assessed?
Like all organisations, government is seeking value for money. The pricing submitted in your tender, which usually has to be provided in a separate response schedule to that of the evaluation criteria, will be assessed by the team.
Most government request for tenders say that there will be no negotiations. Hence, you must submit your best and final offer in the pricing schedule.
The tender evaluation team will undertake a comparative analysis of your pricing against other tenderers’ pricing. Plus, they’ll look at:
- Whether other factors in your tender impact pricing. For example, your pricing may be low but your company carries a greater risk to government due to lack of experience or being a brand new business, for instance.
- How the pricing compares to previous providers’ fees for the same product or service.
- Whether you’ve proposed an alternative pricing structure, if permitted to do so by the RFT.
The financial analysis will result in a value for money rating being applied to your tender.
Using the ratings for all of the above – your pricing and your responses to the evaluation criteria questions – the tender evaluation team will determine a final overall rating. The tenderer with the highest rating will be successful.
As the tender writer for your government tenders, whether a tender is successful or not, always ask for a debrief.
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Even if you’re tender writing for the umpteenth time, partnering with professional tender writers at Tender Writers can help you increase your opportunity for success. Get in touch or ring us on 02 8036 5532 to learn what we can do for your business.